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Becoming a Horizon Europe Project Coordinator


What is a Horizon Europe Project Coordinator?

As extensively detailed in numerous posts, Horizon Europe is the European Union's framework program for research and innovation, succeeding the previous program called Horizon 2020. Within this, a Horizon Europe Project Coordinator is an individual or organization responsible for managing and coordinating a research project funded by the Horizon Europe program.


The Project Coordinator plays a crucial role in overseeing and guiding the project throughout its lifecycle, from the initial proposal development to project implementation and final reporting. Some of the of this position include the following responsibilities:


Proposal development

The Project Coordinator takes the lead in drafting the project proposal, defining its objectives, work plan, consortium composition, and budget. They ensure that the proposal aligns with the Horizon Europe program's goals and guidelines.


Consortium management

Once the project is awarded funding, the Project Coordinator is responsible for managing the consortium of partners involved in the project. This includes establishing effective communication channels, coordinating activities, and facilitating collaboration among the partners.


Project planning and implementation

Developing a detailed project plan is a key task for Project Coordinators, which must include outlining the tasks, milestones, and deliverables. They are tasked with monitoring the progress of the project, ensuring that it stays on track and that all activities are executed according to the plan.


Financial management

Oversight of project budget and financial resources falls to the Project Coordinator. They ensure that funds are allocated appropriately, expenses are tracked, and financial reports are prepared in compliance with Horizon Europe's financial rules.


Reporting and evaluation

Project Coordinators are responsible for preparing periodic reports on the project's progress and achievements. They also facilitate the evaluation process, coordinating with external evaluators and ensuring that project outcomes meet the expected standards.


Dissemination and communication

Finally, it is also the responsibility of the Project Coordinator to promote the project results and findings to relevant stakeholders. This includes facilitating knowledge exchange, organizing workshops or conferences, and ensuring that project outcomes are disseminated effectively.


Managing a Horizon Europe research project: How to manage complex projects

Managing complex projects, such as those funded by Horizon Europe, requires careful planning, effective communication, and strong project management skills. Some key areas that must be addressed for managing complex projects include:

  • Establishing clear project objectives

  • Developing a comprehensive project plan.

  • Building a competent project team

  • Communicating effectively

  • Managing project risks

  • Monitoring project progress.

  • Fostering effective stakeholder engagement.

  • Managing project resources

  • Adapting and being flexible

  • Learning from the project

Ensuring all of these key areas are properly addressed can be a difficult task, and that is why a dedicated Project Coordinator is great to have for any Horizon Europe project. However, this position does not need to take on all these responsibilities alone: there is always an option to split the tasks between Scientific Coordinator and Project Coordinator or Project Manager. If this is done, it is crucial to ensure that each coordinator knows their roles and which areas are under their responsibility, otherwise it could lead to unnecessary confusion and extra work.


Overcoming the “coordination dilemma”

Many researchers are interested in being scientific leaders of a project but are understandably reluctant to take on the additional administrative and financial roles of a Project Coordinator. To address this issue, a clear separation between the administrative (including financial) management and scientific leadership roles can be introduced. According to Enspire, there are two potential solutions that could be proposed:


Solution #1: The researcher takes on the official coordinator and scientific leader role but delegates some administrative and financial tasks to another capable beneficiary. This reduces the administrative burden while maintaining the coordinator position.

The main advantage of this solution is that the project retains the official coordinator and scientific leader roles with less administrative work; the main disadvantage is that some administrative tasks still need to be performed by the researcher.


Solution #2: A professional coordinator is assigned to handle the administrative and financial management, while the researcher maintains the scientific leadership role. This creates a clear separation between the two responsibilities.

The main advantage of this solution is that the project retains the scientific leadership role while relieving the researcher of the coordination burden; the main disadvantage is that the lead researcher is not the official coordinator, which may result in lower visibility.


These solutions aim to encourage more researchers to work with Project Coordinators in some capacity, allowing the researchers to focus on scientific leadership rather than administrative and financial tasks.


How Linq Consulting can help with complex project management

Linq Consulting specializes in all areas of creating and managing successful proposals and projects, with dedicated sustainable project management specialists that have experience with multi-million Euro collaborative funding initiatives. Our team of expert researchers, writers, and project managers can join projects as a Project Coordinator or a Project Manager partner after successful grant funding.

With our expertise in grants management, we can help you secure – and make the most of – funding from Horizon Europe, as well as any other grant opportunities that may be available.


For more information on how we can help, get in touch with us at info@linq-consulting.com.


Be sure to follow us on Twitter @linq-consulting and connect with us on LinkedIn as well.

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